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March 14-17, 2008 Fukuoka

55th Annual Meeting of Ecological Society of Japan (ESJ55)

updated on 2007-09-29


The 55th Annual Meeting of the Ecological Society of Japan (abbreviated as ESJ55) will be held by the organizing committee and program committee in the following way.

Outline of the meeting

The meeting features symposia, forums, oral and poster presentations, organized sessions, workshops, business meetings, award recipient lectures, and banquet. The organized sessions are newly established and the varieties and application processes of symposia and workshops are considerably altered. Please refer to °»Varieties and application processes of symposia and workshops.°…

Registration, application for oral and poster presentations, and proposals of organized sessions and workshop are requested from the official web site: http://www.esj.ne.jp/meeting/55/index-e.html open on Monday 1, October, 2007.

The On-line abstract registration will be available from Monday 17, December, 2007.

Since the password that you assign on registration is necessary for abstract registration, please do not forget it.

Any person who wishes to attend the meeting is invited to register on the official web site. However, applicants for oral and poster presentations and organizers of symposia, organized sessions and workshops should be members of the Ecological Society of Japan. Speakers of symposia and organized sessions are also required to be ESJ members.

For joining the Ecological Society of Japan, please fill and send the Membership Application Form or please contact

The Ecological Society of Japan
1-8 Koyama Nishihanaike, Kita-ku, Kyoto, 603-8148, Japan
E-mail: 
TEL/FAX: +81-75-384-0250

A Program Book of the meeting will be sent around February 2008 to all the members of the ESJ except for those in arrears with the membership fee. Please pay the fee in advance by December 2007 to receive the book.

The Program Book will not be sent to non-member registrants. Please read the program on the official website which will appear around February 2008 or the Book of Abstracts which will be handed on site.

Language

The official language of the ESJ55 is Japanese. However, some of presentations will be given in English.

Venue and Schedule

The meeting will be held mainly in Fukuoka International Congress Center from 14 Friday March to 17 Monday March, 2008. Main events are tentatively planed as follows. However, the schedule may be altered depending on the numbers of proposals of symposia, organized sessions, and workshops. Details will be announced on the official web site.

The fees for registration and banquet

Registration (including a copy of Book of Abstracts)
by 2007-11-16 After 2007-11-16
Regular member 8,000 yen 9,000 yen
Students5,000 yen6,000 yen
Non-member (except for students)9,000 yen9,000 yen
Book of Abstracts can be distributed to non-participants for a cost of 3,000 yen per copy and sent after the meeting.

Banquet
by 2007-11-16 After 2007-11-16
Regular member6,000 yen7,000 yen
Students4,000 yen5,000 yen
Non-member (except for students)7,000 yen7,000 yen

Send the fees by postal transfer using the form bound-in the ESJ News Letter No.13. Please be sure to write down your registration number assigned to you when you register on the official website and keep the receipt issued by the postal office. Please use a separate transfer form for each participant.

If you do not have the transfer form bound in the News Letter, please use the form available in postal offices but be sure to write down an itemized list of remittances and your contact information (your name, affiliation and phone number or e-mail address) as well as your registration number in the space for correspondence.

If you send your fees after Friday, February 29th, 2008, please show the receipt issued by the postal office at reception desk. You can also register on site on the days of the meeting.

The fees once paid are not refundable. A copy of Book of Abstracts will be sent to registrants who are inevitably prevented from attending the meeting.

Remittance by credit cards

For those who live outside Japan, credit cards (Visa or Master) are acceptable for payment. Please fill in the payment information file ( PDF file and MS Word File are available) and send to the ESJ office by fax or a postal mail. Please do not send the form by e-mail for security. The early discount is applied to forms sent by November 16, 2007. For details, please contact the ESJ office.

Deadlines

Oral and Poster Sessions

ESJ members are invited to give a presentation at oral or poster sessions. Representative (speaker at oral sessions and main contributor at poster sessions) of a presentation are requested to register title of presentation, author name(s) and affiliation(s) on the official website at the time of the registration for participation. Deadline for application for an oral or poster presentation is Friday 16 November, 17:00. Please choose your preference for the presentation style (oral or poster). However, for the reasonable use of limited space and time, we may ask you to change your presentation style (oral or poster).

We solicit oral presentations in English for providing ESJ members with opportunities to talk and discuss in English and also to communicate with those who do not understand Japanese. However, English presentations might be integrated into a session, regardless of the section classification below, if proposed English presentations are not sufficiently numerous.

For encouraging young scientists, we award a Prize for excellent poster presentations. See the section of Poster Prize below for details.

For assigning rooms and times for oral presentations and sorting poster presentations appropriately by the contents of presentations, please choose two or three sections from the most preferable in the following list.

Sections at oral and poster sessions

1. Plant community / 2 .Plant population / 3. Plant ecophysiology / 4. Plant reproduction / 5. Life history of plants / 6. Pollination / 7. Seed dispersal / 8. Mycological ecology / 9. Microbial ecology / 10. Landscape ecology / 11. Succession/Regeneration / 12. Phenology / 13. Animal-plant interactions / 14. Evolution / 15. Species diversity / 16. Mathematical ecology / 17. Animal community / 18. Animal reproduction / 19. Animal population / 20. Life history of animals / 21. Behavior / 22. Socioecology / 23. Molecular ecology / 24. Paleoecology / 25. Conservation / 26. Ecosystem management / 27. Invasive species / 28. Urban ecology / 29. Production ecology / 30. Material cycling

These restrictions are imposed for sharing limited resources (space and time).

Each presentation at the oral sessions should be 15 minutes long (12 minutes for presentation followed by a 3- minute question and answer). Sounds of a bell will inform you of elapsed times from the start of your presentation; first at 10, second at 12 and finally at 14.5 minutes. Each speaker will be asked to chair a talk after her/his own.

Preparing oral presentations

Session rooms are equipped only with an LCD projector (true XGA, resolution 1024 x 768) and a Personal Computer with Windows XP. No overhead projector and slide projector are available. Microsoft PowerPoint Viewer (PowerPoint 2003 on Windows) and Adobe Acrobat Reader are installed on the PC. The use of your own PC is not acceptable.

Your presentation file should be submitted on the official website. The deadline of the on-line submission is 2008-03-04 17:00. For details of the presentation file, please check Notes on File Preparation for Oral Presentation at ESJ.

Preparing poster presentations

Each poster will be mounted on a 90cm width by 210cm height poster board.

Poster award

The Ecological Society of Japan (ESJ) awards a Prize to excellent poster presentations for encouraging young scientists. The award will be selected from posters by young scientists who entered for the contest. Applicants are asked to understand the purpose of the prize. Processes for selecting award winners will follow the rule applied in the 54th Matsuyama meeting. Details will be printed on the Program Book and posted on the official website. Please prepare your poster, taking care of the points shown in the document °»About the ESJ Poster Award.°…

Abstracts

Abstracts of presentations should be submitted on the official website by Tuesday 8 January, 2008, 17:00. The entrance for abstract submission will be available from Monday 17 December, 2007. The abstracts should be shorter than 800 characters in Japanese or 1400 characters in English including the name(s) and affiliation(s) of author(s). Details will be found on the official website.

Varieties and application processes of symposia and workshops

In the 55th meeting, varieties of symposia and workshops are altered.

  1. Invited and organized symposia are integrated into the °»Symposia.°…
  2. We invite proposals of outlines of symposia and review the proposals.
  3. A coordinator will be sent from the program committee and support the organizers.
  4. Organized sessions, a new form of workshops, are established to make the scientific program a better organized one.

Symposia

Proposals for symposia were closed on Friday 13 July, 2007. Now, organizers and the program committee are preparing for the symposia. Details will be posted on the official web site on September. New organized sessions and workshops Workshops have been unique events in the ESJ which have contributed to create a new field of research in the casual form and open-hearted atmosphere and satisfied diverse interests of the ESJ members. However, the workshops were informal and not included in the official program and the abstracts of individual talks were not published on the abstract book. In the 55th Fukuoka meeting, we newly establish °»organized sessions,°… for holding as many sessions as possible in the official program. We also solicit proposals of usual workshops. Please choose an organized session or a workshop on the understanding of the difference between them.

Organized sessions

Workshops

Each organized session or workshop will be 2 hours.

They are planned on March 14th (Fri.), 15th (Sat.) and 17th (Mon.). It is highly probable that workshops are assigned time zones in the first day when some business meetings are held or the final day of the meeting.

Because of limited space and time for the meeting, we may be forced to decline your proposal. If too many workshops are proposed, the program committee will ask the organizers who submit multiple proposals to step aside. Next, we ask the symposium organizers to give up the proposals. If the number of proposed workshops still exceeds the expected, the program committee will determine winning workshops by lottery. The decision will be sent to the organizers by November 23, 2007 (Fri.) via e-mail.

Forum

One or two forums organized by some committees in the ESJ will be held. A forum is aimed at widely soliciting opinions of the ESJ members, allowing them to share common information, making general consensus among them through a broad discussion, on the theme the committees are concerned with. The organizers and panelists reserve the right to organize a symposium or give a presentation in some sessions.

Banquet

Enjoy the banquet at Fukuoka Kokusai Center, the venue for the November Kyushu Sumo Tournament in the evening of Monday March 17, 2008. We can welcome many participants, since the venue is a 56m by 56m grand hall.

Day nursery

A day-care center will be open in the meeting place. Details will appear on the official website of the ESJ55.

Ecocup 2008

A competition of footsal games, Ecocup 2008 is planned as a satellite program and managed by an independent organizing committee for Ecocup 2008. Details will appear on the official website.

Accommodation

We are asking some travel agencies to provide accommodation for the participants. Details will appear on the official website.

Contact address

Organizing Committee of the 55th Annual Meeting of the Ecological Society of Japan 
c/o Kyushu University, Department of Biology, Faculty of Science, 
Hakozaki 6-10-1, Higashi-ku, Fukuoka, 812-8581 JAPAN
Tel :092-642-2624°°FAX: 092-642-2645
Chair: Yoh Iwasa 
Secretary General: Eiiti Kasuya
Email: 
Official web site: http://www.esj.ne.jp/meeting/55/

For correspondence on any subjects (except for transportation and accommodation), please enter your questions in the inquiry form on this website.