The 66th Annual Meeting of the Ecological Society of Japan

Contact

Frequently Asked Questions for ESJ66, 2019, Kobe

  • Followings are frequently asked quenstions on the ESJ annual meeting.
  • If you do not find the answer you need in this page and ESJ66 website, please contact us via the Inquiry Page.
  • * We will not respond to inquiries after 5 p.m. (JST) on each deadline day. Your early confirmation of the procedures would be appreciated.
  • [Inquiry-system down time ]
  • • Wednesday, October 31, 5:00 pm - November 1, 10:00 am (JST)
  • • Wednesday, February 13, 5:00 pm - February 13, 10:00 am (JST)

FAQ

Deadline and conference program
Q1.
Can you extend the deadline? The deadline has expired for: applying for membership in order to conduct a session or presentation; applying for a session or a presentation; submitting an abstract.
A1.
We cannot extend the deadlines for any reason.
Q2.
Can you schedule my presentation/session slot to fit the days that I'm available? I can only participate in the conference on some of the days.
A2.
We cannot accept any requests to change the conference program.
Q3.
Can you arrange our presentations to be sequential? My colleagues and I plan to have several oral presentations on related research topics.
A3.
We cannot accept any requests to change the conference program.

For more details about why we are so rigid, please refer to the following: Why are we so inflexible? - Reasons for requesting strict compliance with the deadlines and regulations

Qualifications for entry and registration fee
Q4.
Can non-members participate?
A4.
Upon paying the registration fee, non-members can join the audience. Please confirm the qualifications for entry for other roles (e.g., presenter and organizer) in the overview on the ESJ Annual Meeting Official Web Site.
Q5.
Can non-members give a presentation?
A5.
Except for invited speakers in the ER symposia and symposia, non-members cannot be organizers or speakers. However, non-members can be co-authors of presentations.
Q6.
Are the workshop presenters required to apply for entry and pay the registration fee?
A6.
Because the workshops are formalized events, presenters who only attend workshops are still required to apply for entry and pay the registration fee.Overviews, comments, and opinions without the submission of their abstract are not counted as presentations.
Q7.
Are audience members who only attend workshops required to apply for entry and pay the registration fee?
A7.
If an audience member attends only the workshop and no other events, he/she does not have to apply for entry or pay the registration fee. However, because workshops are formalized events, an audience member who attends only a workshop must pay 1000 yen for a workshop pass. Workshop passes can be purchased at the reception desk on the day of the meeting.
Q8.
Can non-members attend public lectures?
A8.
Yes. Participants who attend only the public lecture do not have to apply for entry and no registration fee is required.
Q9.
Can the registration and banquet fees be paid by my organization using public expense?
A9.
Yes. For details, please contact the helpdesk by email (esj-desk@bunken.co.jp).
Q10.
Will receipts for the registration and banquet fees be issued?
A10.
Yes. Receipts will be mailed with each registrant’s name card before the Annual Meeting. If you have specific requirements for the receipt, please contact the helpdesk by e-mail (esj-desk@bunken.co.jp).
Q11.
If I have applied and paid the registration fee without the banquet participation fee, can I later change my application to participate in the banquet?
A11.
Please contact the helpdesk by e-mail (esj-desk@bunken.co.jp).
Application (to attend the meeting and/or apply for a presentation)
Q12.
I lost my membership ID/login ID.
A12.
If you are an ESJ member, please contact our membership administration officer using the inquiry form. If you are not an ESJ member, please contact the help desk by e-mail (esj-desk@bunken.co.jp).
Q13.
If I’m not planning to give a presentation, can I apply to attend the meeting after the application deadline for presentations has passed?
A13.
Yes. You can apply and pay for the meeting as an audience member until February 8, 2019 through the online registration system, or at the reception desk on the day of the meeting.
Q14.
I’d like to change the information I submitted about my oral/poster presentation.
A14.
You can freely cancel or change your submitted information on the webpage before the deadline for registration (October 31, 2018). After that, you can correct only the title and co-author(s) by issuing an errata slip. We do not update the program book or the web program, which are published based on the submitted information. We will accept correction requests via errata slips through the online registration system from the end of December, 2018.
Q15.
I want to cancel my presentation. How should I do this?
A15.
You can freely cancel your presentation on the webpage before the deadline for registration (October 31, 2018). After the deadline, please contact the planning committee using the inquiry form. Please note that the information at the time of the registration deadline will appear on the program and the ESJ Annual Meeting Official Web Site.
Q16.
I want to cancel my registration to the ESJ66 and/or the banquet. How should I do this?
A16.
Please contact the helpdesk by e-mail (esj-desk@bunken.co.jp). You can cancel your registration free of charge until Thursday January 31, 2019. For the banquet, you can cancel free of charge until Friday February 8, 2019.
The contents of the program book and the web program
Q17.
After the schedule is decided, how do I revise the information about my session in the program book and the web program?
A17.
We do not update the program book or the web program, which are published based on the submitted information. It is possible to change the title and co-author(s) by issuing an errata slip. We will accept correction requests via errata slips through the online registration system from the end of December, 2018.
Q18.
Is it possible to revise my oral/poster presentation in the program book and web program after the deadline?
A18.
We do not update the program book or the web program, which are published based on the submitted information. It is possible to change the title and co-author(s) by issuing an errata slip. We will accept correction requests via errata slips through the online registration system from the end of December, 2018.