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ESJ annual meeting

Frequently Asked Questions

updated on 17 Aug 2017

1. General

Can you extend the deadline? The deadline has expired for: the registration of membership to apply for a session or a presentation; the application for a session or a presentation; the submission of an abstract; the submission of an oral presentation file.

We cannot extend the deadlines for any reason. For more details for this inflexibility, please refer to the following: Why are we so inflexible? - Reasons for requesting strict compliance with the deadlines and regulations .

Can you arrange my presentation/session slot to fit the days that I'm available? I cannot participate in the conference except for some of the days.

We cannot accept any requests for the conference program. For more details for this inflexibility, please refer to the following: Why are we so inflexible? - Reasons for requesting strict compliance with the deadlines and regulations .

Can you arrange the order of our presentations sequentially? My colleagues and I plan to have several oral presentations whose research topics are related to each other.

We cannot accept any requests for the conference program. For more details for this inflexibility, please refer to the following: Why are we so inflexible? - Reasons for requesting strict compliance with the deadlines and regulations .


2. Entry qualifications and Registration fee

Can non-members participate?

Upon paying a registration fee, non-members can participate as a part of the audience. Please confirm about other entry qualifications (e.g., presenter and organizer) in the overview of the ESJ Annual Meeting Official Web Site.

Can non-members give a presentation?

Please see "Qualifications for applications" on the overview of the ESJ Annual Meeting Official Web Site. Non-members can be co-authors of presentations.

Are the participants of workshops required to apply for the entry and to pay the registration fee?

If the participant attends only to the workshop and not any other events, he/she does not have to apply for the entry and to pay the fee. However, if the participant attends other events and/or is an organizer of the workshop, he/she has to apply for the entry and to pay the fee.

Can non-members attend the public lecture?

Yes. The participant who attends only the public lecture does not have to apply for entry, so no fee is required.

Can registration and banquet fees be paid by public expense?

Yes. For details, please contact the helpdesk (esj-desk@bunken.co.jp) by e-mail.

Will the receipt for registration and banquet fees be issued?

Yes. The receipt will be mailed with a name card before the Annual Meeting. If you want to specify the form of the receipt, please contact the helpdesk (esj-desk@bunken.co.jp) by e-mail.

When I have applied and paid the fee with nonparticipation in banquet, could I then change my application to apply to banquet?

Please contact the helpdesk (esj-desk@bunken.co.jp) by e-mail.


3. Application (attend the meeting, apply for presentation)

I lost my membership ID/login ID.

If you are a member, please send an inquiry to our membership administration officer through the inquiry form. If you are a non-member of the ESJ, please email to our help desk (esj-desk@bunken.co.jp).

Can I apply to attend the meeting when I am not planning to give any presentation, after the application deadline for presentations has ended?

Yes. You can apply and pay for the meeting at the reception desk on the day of the meeting.

I would like to change the submitted information about my oral/poster presentation.

You can freely cancel or change your submitted information on the webpage before the deadline for registration. After that, any correction is impossible on the printed program (book form), and errata slip will be used. The procedure for the correction will be announced on the Official Web Site of ESJ Annual Meeting as soon as possible.

I want to cancel my presentation. How should I go about doing this?

You can freely cancel your presentation on the webpage before the deadline for registration. After the deadline, please contact the planning committee of the meeting using the inquiry form. Please take notice that the information at the time of the registration deadline will appear on the program and the Official Web Site of ESJ Annual Meeting. For details about the refund of the attendance fee, please refer to the policy for cancelation on the Official Web Site of ESJ Annual Meeting.


4. The contents of the program book and the web program

After the schedule is decided, is it possible to change or cancel the speaker of my organized session and reflect it on the program?

You can cancel the presentation, but cannot change speakers. The cancellation will be listed in the errata, not updating the program book or the web program, which are made based on the submitted information. The procedure for the correction will be announced on the Official Web Site of ESJ Annual Meeting as soon as possible. Please go through the procedure for your erratum, referring to the information on the Official Web Site of ESJ Annual Meeting.

Is it possible to revise the information about my contributed oral session in the program book and the web program, after the deadline?

We do not update the program book and the web program which are made based on the submitted information. It is possible to change the title and co-author(s) by issuing an errata. The addition to co-author(s) is also acceptable in the same way. However, please do not change the main speaker(s). For issuing the errata, please go through the procedure, referring to the information (coming soon) on the Official Web Site of ESJ Annual Meeting.

I requested for a correction of my presentation details, but the web program has not been updated.

The program book (and the web program) will not be updated. Your request will be listed in the errata.


The Organizing & Planning Committees of the annual meeting of ESJ